POSITION TITLE: Production Coordinator

DEPARTMENT: Creative Services

REPORTS TO: Senior Director of Creative Production

LOCATION: New York, NY

JOB TYPE: Full-Time, Onsite

POSITION SUMMARY:

ALICE + OLIVIA is seeking a highly organized, detail-oriented Production Coordinator to join our Creative Services team. This role will support the planning and execution of monthly e-commerce shoots while assisting across editorial, social, and brand productions. The ideal candidate is proactive, solutions-oriented, and comfortable wearing many hats in a fast-paced production environment.

This person is highly organized, and able to anticipate production needs while supporting both internal teams and external partners. They are a strong communicator, collaborative team player, and skilled at balancing multiple projects and priorities simultaneously.

KEY RESPONSIBILITIES:

• Support the planning and on-set production of e-commerce shoots, acting as a key liaison between internal teams and on-set crew.
• Coordinate shoot preparation including call sheets, decks, casting requests, go-sees, sample coordination, and general production logistics.
• Ensure freelance styling and photography teams adhere to established style guides, capture standards, and photography workflows.
• Maintain and update the e-commerce photography guide, including creative, styling, and operational processes.
• Assist with the production of editorial and social shoots including casting coordination, location research, talent outreach, and budget tracking.
• Maintain clear organization and reconciliation of all shoot expenses while supporting budget tracking and reporting.
• Attend and support all in-house produced photoshoots, assisting with on-set logistics and production needs.
• Maintain a stocked and organized production kit and production closet.
• Identify and help build relationships with emerging and established creative talent including photographers, stylists, models, agents, and other collaborators.
• Ensure production documentation, calendars, and shoot assets remain organized and up to date across multiple projects.
• Champion diversity and inclusion across all productions by helping prioritize diverse talent and vendor partnerships.

ESSENTIAL SKILLS, EXPERIENCE, AND EDUCATION REQUIREMENTS:

• Exceptional organization and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Process-oriented with strong attention to detail and the ability to anticipate production needs.
• Collaborative, proactive team player with strong communication skills, both written and verbal.
• Highly motivated, collaborative, a conceptual thinker.
• Excellent communication, both oral and written.
• Proficiency in presentation and planning tools such as Powerpoint, Excel, or similar production documentation platforms.
• Ability to transport materials and equipment and lift, move, and carry objects up to 50 pounds on a limited basis.
• Ability to work 10 – 14 hour days on photoshoots.

BENEFITS:

• $65,000 - 70,000 base salary (This range represents the low and high end of the anticipated base salary range for this NY - based position. The base salary will depend on numerous factors such as: experience and qualifications for the role, experience level, skillset, and balancing internal equity relative to other A+O employees.)
• 401(k) with an employer match
• Medical, dental, and vision
• Generous employee discount

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, the job responsibilities may change at any time as necessitated by business demands.